Overleaf Subscription

managed by IT Services at the Department of Computer Science

Overleaf is a collaborative cloud-based LaTeX editor used for writing, editing and publishing scientific documents. An Overleaf Premium subscription allows a user access to multiple collaborators among other great features. The Overleaf Premium subscription that we currently provide is group license managed by the Department of Computer Science, TKD, OsloMet.

The subscription is currently administered by;

Gustavo Borges Moreno e Mello, Group Leader
Syeda Taiyeba Haroon, Senior Engineer

Service Description

Overleaf is an online LaTeX platform provided by the Overleaf company as a group subscription to the Department of Computer Science at OsloMet. The group subscription provides a way for a group of users to acquire a subscription that covers all the members.

Overleaf allows a user to create documents in LaTeX and compile them into Pdf files. It also allows its users to upload their documents to other services such as OneDrive, GitHub etc. Overleaf group subscription is provided by Overleaf. The Engineers at Department of Computer Science (CS), TKD does not have any influence on the features of the service.

Benefit for Users

Overleaf is an online cloud based LaTeX platform that does not require a user to do a local LaTeX installation. Overleaf keeps their services and security up to date by regularly updating their LaTex components.

A user can join Overleaf with their current Overleaf account. You do not need to create a new account to be part of a group subscription. You can join or leave a group subscription at any time you want. Your account will have all the projects you created and saved. This is not affected by any kind of subscription. A user can create unlimited number of projects, which are all private unless otherwise made private. There are thousands of available templates to choose from and editing and compiling the documents can be done on their online user-friendly editor.

Overleaf group subscription allows a user to have simultaneous collaborative control over their LaTeX document. Several collaborators can contribute on the document simultaneously. It further allows the users to see the timeline and changes to the document overtime. It also has integrations to Dropbox and GitHub.

Conditions

Overleaf group subscription allows any user with an overleaf account to be added to the subscription free of charge. It is however the user’s responsibility to cancel any personal subscriptions.

Any changes to the price and scope of the subscription is managed by Overleaf and can be requested by the Department of CS at OsloMet but is not influenced by the Engineers at the Department of CS.

Service Administration

The project owner has responsibility to add users to their project.

Service Activation: To activate your subscription, fill out the following form and one of our Engineers with reach out to you. We recommend that you use OsloMet email address to use overleaf with us. If you already have an Overleaf account with your OsloMet email id then just share that and it will be used to add you to the group.

Service Functionality

The service is provided by Overleaf and managed by Engineers at the department of CS. We cannot guarantee that all parts of the service will be available at all times. The use of the service is at your own risk.

Support

Overleaf provides email support for the Service. Since the service is managed by Overleaf, if you have any questions regarding the features available you may directly contact Overleaf Support. As a premium user, the support team at Overleaf will prioritize and escalate your support requests where necessary. They however do not provide debugging support on this premium plan. Read more about their support policy on their website.

Performance

Overleaf will use commercially reasonable efforts to ensure that the Service is responsive and performs well under normal use. In the event that the Service is not performing as expected, Overleaf will investigate and make reasonable efforts to restore normal performance. Note that, Overleaf is a web-based application and in case of loss of connection it informs its users that the user is offline. In such a case, refreshing your screen could lead to loss of text written while your browser is still offline.

For more information on working offline with Overleaf please have a look at Working offline with Overleaf.

Security and Confidentiality

Overleaf takes the security and confidentiality of Customer's data seriously. Overleaf is committed to ensuring they are fully compliant with GDPR. You can read more on this Overleaf and GDPR Compliance here.

Requesting a License

There is a limit on the number of users that can be added and therefore we prioritize those who are most in need. Please fill out the following form in order to request for an Overleaf subscription. This is a step by step process which will take you through some of the basic concepts of Overleaf premium usage to familiarize you with the system along with you stating what you plan to use it for and at the end of which you will receive confirmation that your form has been sent. Within 5 working days, you will receive an email from Taiyeba stating whether you have received access to the subscription.

If you have questions regarding your eligibility, please fill out the form and we will get back to you as soon as possible.

Request Overleaf Premium subscription: https://forms.office.com/e/pUz8P5wLaW

PS: Your name will be recorded during this session. The following information is accessible to the Engineers at the Department of Computer Science and the Group leaders.

If you have any further questions, feel free to reach out to us.